Health Evaluation of Live Projects

Health Evaluation of Live Projects has been created to offer senior management a snapshot of how current projects are really tracking.

Far too often I have been working on major projects where there have been costly mistakes only to be hidden by covering cost/time blowouts to avoid embarrassment. Unfortunately, senior managers rarely get exposed to these errors and no lessons are learnt for future projects. This could be for a myriad of reasons and often the cover up is done in the best intention for the project by intermediate managers not understanding that the business as a whole will suffer with recurring errors. This may have been an estimating error and the project delivery team do not want to shine the light on the problem or similarly a design mistake that was not picked up until the contractor cannot build as per the design intent.

Health Evaluation of Live Projects is not to try and put blame on the employees but to educate them that the business needs to understand any issues with the project so that they can be reported as necessary and lessons passed on to other projects or areas of the business i.e. estimation/design teams etc.

The service we offer is to attend the project site and evaluate all, or any combination of, the following key areas:

  • Variations registered – This is done by interviewing the services sub-contractors and getting their direct input into current variation status and comparing the details to what the client has on their variation register. This helps to highlight any discrepancies and set target dates to close out each variation for all parties.

  • Quality – Check the services contractors ITP’s and carry out spot checks on site to see that these are being completed with the tasks and if the client’s representative is witnessing these at any point. This can highlight if QA is being properly utilised and saves on DLP costs for rework when defects are being rectified early. Lessons learnt from NCR’s is one of the worst offenders for construction projects as these get under reported and valued and therefore mistakes are carried over from project to project if they remain unreported.

  • Safety – Check the services contractors SWMS’s and carry out spot checks on site to see that these are actually being completed with the tasks and if the client’s representative is witnessing these at any point. Safety is always a tricky IR issue so we tend to run basic diagnostic checks and verify the processes in place are being followed and recorded appropriately as required.

  • Audit of project documentation filing procedure – With employees moving between companies being more prevalent than ever turnover of staff can really affect a project and business. Whilst most employees follow the correspondence systems set up i.e. Aconex or similar, they generally have a tendency to save files and attachments etc. to their local hard drive. This can cause major issues when they move on and no-one has visibility of where these key documents are stored. A simple audit can refresh the requirement to restore these files to the company’s shared drive and potentially save embarrassment and time wasting trying to find these documents when necessary.

  • Completion documentation – Check as-built documentation is being produced and that O&M manuals are in progress and that sections are being filed progressively and appropriately. Successful planning for completion and handover not only reflect well with clients it often highlights areas that are often overlooked i.e. commissioning interfaces/matrices etc.